Harbourfront has a driveway where buses drive in, drop off, and turn around. There will be security guards to direct the bus drivers. Volunteers will help ensure kids get off/on buses safely at the beginning and end of the day.
Games and Puzzles
The Festival has onsite games (e.g., ring/bean bag toss, lollipop games, rock-paper-scissors, trivia) and life-size word search/crosswords. Volunteers ensure that readers form lines in an orderly fashion, get stamps after they have played (they only get one prize/ticket at each game), and safe guard prizes/tickets. Several volunteers are at each game station to cover bathroom breaks and maintain order. This is an enthusiastic station; volunteers are encouraged to be energetic, friendly, and fun with the kids participating.
Author/Illustrator Workshop Volunteer
Some authors/illustrators request a volunteer to assist with their workshop. The volunteer is their consistent contact and assistant. In the morning, introduce yourself and check to see if there’s anything they need. It is important to say that you are there to be of assistance and escort them to their workshop. Arrange a meeting time and place before their session. Authors often spend time in the Green Room before their session.
Please escort the author/illustrator to their workshop and check to see that they have everything they need, including water. Once the author/illustrator is ready to begin, help students enter in an orderly fashion. You can stay to attend the workshop, or wait at least 20 minutes to be certain things are running smoothly.
Please report to Operations Tent with the numbers of attendees and details of the workshop.
A highlight of the Festival for the students is getting autographs from their favourite authors/illustrators. The authors/illustrators have assigned seating and autograph times (10-11, 11:30-12:30 and 1-2). The chaperones will have received an autographing schedule. While on site, please familiarize yourself with the schedule.
The line-ups for autographs get very lengthy and need to be monitored. Ensure that readers AND chaperones are being fair and that authors/illustrators are comfortable and safe. When the Author/Illustrator lines get too lengthy or to wrap-up the signing, you will cut the line off and direct the flow of readers.
The autographing happens at the centre of the entire Festival, so it’s a great way to get a fantastic Festival experience.
Craft Activity Tent
This station has crafts for all. A committee member will be there for most of the day and to provide guidance. Volunteers are there to help the kids with their creations and keep things tidy.
Tattoo Station (Kids Zone)
Readers can choose from a variety of Forest of Reading temporary tattoos. Volunteers will help children choose a tattoo and apply it. Limit of one tattoo per reader.
First Book – Book Trading Zone
Readers can come here to trade a book that they won as a prize with any other book. Volunteers should monitor the area closely to ensure that readers come and go with only one book.
Assisting Backstage with an Awards Ceremony
There is a separate awards ceremony for each program (i.e., the Blue Spruce Award Ceremony and Silver Birch Fiction Award Ceremony). The awards ceremony involves the authors and illustrators for that category, student presenters, student sign carriers, and a host/hosts. One or more steering committee members are in charge of the awards ceremonies. As a volunteer assisting with an awards ceremony, you may have to help get authors/illustrators from the green room to the stage, organize presenters and sign carriers backstage to help the ceremony run smoothly.
Hula Hooping Station
Isabella from Well Rounded Hoops is an experienced hula-hoop instructor who will be leading workshops for the kids. She will be busy all day so volunteers can help her by organizing the kids and helping her when she needs to take a break (escorting her through the kids / staying to guard her stuff).
Assist and take direction from Education Coordinator creating videos, interviewing, and managing the camera.
Crowd control on the line ups, maintaining order and turn taking, sharing, ensuring the props stay with the booth, keeping the booth tidy and organized.
Round Stage – Escort Acts
Keeping children and escorts off the stage and ensuring the acts arrive and depart the stage safely and without hassle
This year, there is a mobile app for the festival. This role will be familiar with the app to use for directional questions from attendees, show them how to use the app and encourage the use of the Festival Cam.
Helping maintain the green room with OLA staff.