Chaperones, please read carefully.
VENUE ADDRESS: Progress Building, Western Fair District, 316 Rectory St., London, ON
- Venue Map
- Schedule at a Glance
- Autographing Schedule
- Autograph Pamphlet
- Student Photo/Video Release Form – Student Presenters
ARRIVAL – Festival day does not begin until 9:45 am. The formal event start promptly at 10 am. We encourage that you do not show up well in advance, as the venue will not yet be entirely set up before 9:30 am. Thank you for your cooperation.
STUDENT PRESENTERS/SIGN CARRIERS – If you have presenters or sign carriers that have been selected to participate in the ceremonies, please make sure they check in 20 minutes before the ceremony at the back of the Progress building. Volunteers will check them in and they will receive their badge and meet with their authors/illustrators. Immediately after the ceremony the readers can be picked up at the stage. PLEASE ENSURE SOMEONE IS THERE TO PICK THEM UP IMMEDIATELY AFTER THE CEREMONY.
FOOD ONSITE – Readers are encouraged to bring a lunch. However, the cafeteria will be open in the Progress Building. Choices include pizza, burgers, chicken wings, chicken bites, grilled cheese sandwiches, fries and pop. Items can be purchased individually or as part of a combo. Prices vary from approximately $4 to $8.
WRISTBANDS – The wristbands will be mailed in mid-April. Please make sure that all readers AND chaperones have their wristbands/tickets before they arrive onsite. All people entering the site must have a wristband. IMPORTANT: Please note that the CHAPERONE’S CELL PHONE NUMBER MUST BE WRITTEN ON EACH READER’S WRISTBAND. Please have the number written on the outside of the wristband. Readers WILL NOT be permitted into any event without these wristbands.
PENCILS/PAPER FOR WORKSHOPS – Some of the activities may require that readers have pencils and paper to participate. Please encourage your readers to come prepared. All workshops that require pencils and paper will mention it in the description.
BAGS/KNAPSACKS – There will be games for kids to participate in and items that may be given away throughout the day. We encourage participants to have a bag to carry any free books/promotional swag they receive. If possible, please label each reader’s bag with their name and school/library.
BUSES – Please ensure that every chaperone is aware of their bus number AND their bus driver’s cell phone. We are asking that buses pull up in front the Progress building in an orderly fashion.
ONSITE STORE – Just a reminder the nominated books and Forest products will be for sale onsite at the Festival. Price lists are on the Festival mobile application and website so that attendees are aware of the prices before they arrive and can bring the correct amount of money.
INFORMATION/LOST and FOUND – If one of your readers happens to get separated from the group, please make sure they are aware of where to find the OPERATIONS TABLE. It will be located next to the Authors’ green room at the back of the building (to the right of the entrance). There will be an OLA staff member there at all times wearing a red vest. If your reader loses his/her group we will be able to contact you by the cell phone number that is written on their wristband. This is also where the Lost and Found will be. Please note that the OLA, International Festival of Authors, Western Fair District, and the London Public Library and its volunteers/staff are not responsible for lost or stolen items.
AUTOGRAPHING – Authors/Illustrators will be autographing books and the official Forest of Reading® Festival of Trees Autograph Pamphlet only. Please note: YOU MUST PRINT OFF THE PAMPHLET BEFORE COMING TO THE FESTIVAL UNDER THE SIGNINGS PAGE ON THE WEBSITE. Please abide by this request. Please make sure that your readers are aware authors will only sign their books and this pamphlet and that they are not asking author/illustrators to sign anything but one of these two items. This is to ensure that we use the time the authors are signing most effectively.
MAP OF THE EVENT – Download the London Festival Venue Map or access the map on the mobile application, so you are familiar of where things will be happening.
MEETING SPOT – We encourage teachers/librarians/chaperones to plan out a “meeting spot” or a way of making sure readers can reconvene periodically throughout the day. School uniforms, specific t-shirt colours, or even something that can be held in the air for readers to see you can sometimes be helpful.
PROGRAMS & WORKSHOPS – All workshops will take place in the Progress Building. There will be volunteers stationed around the venue to help readers to find their way. The authors will be entertaining the students in an informal setting and speaking to a crowd that is seated. Please talk to your readers before, or en route, to find out exactly what they are interested in. The events are all “free-flowing,” but please encourage your readers to stay at the sessions once they have chosen one. If they wish to move, please make sure they do so VERY quietly and do not disrupt the person leading the program or the other participants.
NOTE ABOUT WORKSHOPS: Workshops at the Festival is a wonderful experience for all of those attending. Please be mindful of the fact there is limited space and seating will happen on a first come first served basis.
EMERGENCIES – If for some reason you need a number to contact on the day of the event, or if the school/library needs a contact number, they can contact Meredith Tutching at 416-917-8355. This number is ONLY for emergencies.
PARKING – Please ensure that all visitors, parents and volunteers park in the Public parking lot on the grounds.
5 Tips For Going to the Festival of Trees: